Appreciation Letter Sample

Here is a sample appreciation letter to send or email to an individual who has provided help at work.

Appreciation Letter for Good Service:

Letter of appreciation is a verbal acknowledgement of your gratitude towards another person for the service given, for the support extended. Letter of appreciation for other’s time and efforts – whether to your organization, business, and family or to you personally, is a way to build a bond, demonstrate attentiveness and cultivate future relationships.

Often we experience bad service at a garage, showrooms, technical support departments and other service oriented businesses. People often fail to live up to our expectations. However, there are times, when we do get excellent services and our needs are handled kindly and carefully. In such circumstances, we must acknowledge the services of the person and the business too.

Tips to Write Letter of Appreciation for Service:

  • In your letter, appreciate the individual, who served you with your needs. However, you need to write the letter to the business and mention the name of the individual, so that the credit is given to the deserving.
  • You can also mention the name of the manager or superior of the individual. Managers usually talk to you and are delighted about the appreciation, as people are often concerned more about complaining and not complementing.
  • Keep the letter specific and precise. However, let the individual know that you were impressed with his/her services.

  • Close the letter on a positive note by wishing the company or the individual continued success and to keep up the good work.

Sample Appreciation Letter for Good Service:

Selina Teressa

55 AA Street

Sparta, OH 41235

October 08, 20XX

The Management

Sitel Pvt. Ltd

Winston Street

Green Valley, OH 74126

Subject: Appreciation for Good Service

Dear Sir/Madam,

I am writing this letter as a humble note of appreciation for the quality service provided by your office staff yesterday, i.e. October 07, 2012. I had a query regarding the activation of my windows software. I called your office at 3 pm. for the technical support and was attended by Mr. Joseph Williams.

I must say the correct and prompt support extended by him was appreciable. He answered all my queries and was very polite and helpful throughout the call. You should certainly feel proud of such resources, who can bring in goodwill for the company.

I appreciate the way you have trained your staff and the way they are following their duty perfectly. Keep up the good work. Once again thank you for the good service and I wish the company a lot of success.


Selina Teressa

Appreciation letters for the service need not contain high-end vocabulary or are not required to be long, but sincere and specific. If you were satisfied with the services offered by an individual, you must appreciate it through a letter. Good service is not common in today’s world and thus, if you happen to experience it, your appreciation can motivate the business to continue serving well. 

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Samples of Thank You Letters of Appreciation:

There are a lot of times when you wish to thank people around for their support, time, advice, sympathy, recommendations and great accomplishments. It is appropriate to send thank you letter of appreciation to such people. Writing a letter to convey your feelings can be overwhelming and you might struggle to express your thoughts on paper.

Here’s a guide for you to help you with some effective tips for writing the letter and a few sample letters of appreciation [See]. You can go through the letters and customize them as per your requirement.

Thank you letters samples

Tips to write Thank You Letter of Appreciation:

  • You should be specific while thanking the recipient by stating the thing that you are grateful for.

  • Begin the letter by addressing the correct person and if you are not sure, if the person will be able to recall you then give a brief introduction.

  • Be polite and positive while writing the letter. Tell the recipient what difference his act has made to your life.

  • Towards the end, thank again and close the letter on a positive note.

Sample Letter to Thank Interviewer:

Dear Mr. Smith,

I would like to thank you for the time and efforts put by you while interviewing me. It was truly a learning experience for me, as I understood a lot of things about the company’s core business. I am grateful for the opportunity that I received to discuss the profile as an accounts manager and its scope.

Thank you for considering my candidature for this challenging opportunity. I appreciate your time and look forward to working with you in the organization.


Joe Marshal

Sample Letter Appreciating Advice/Suggestions:

Dear Customer,

I take this opportunity to thank you for sparing your valuable time to advice us about how we can make our services more efficient. I agree with you about the need of automation for scheduling deliveries. It is apparent that you have given a critic thought to our services and have come up with a constructive suggestion. I would certainly like to talk in details to you about implementing such a program.

Thank you again for your advice and I also welcome any other suggestions that will help us to serve our customers better.


Sales Manager

Sample Letter Appreciating a Recommendation Letter to You:

Dear Mr. Williams,

Thanks a ton for agreeing to provide a recommendation letter to send along with my application to the New York University. I had a desire to study pharmacy, and I have always studied hard to grab good academic grades. However, it was your letter of recommendation that would act as an influential factor while my candidacy is considered before the selection committee.

I appreciate the time taken by you to write the letter and I once again thank you for having shown faith in me. I assure you that I will do that I can to live up to your expectations.


Sara Mathews

Sample Letter Appreciating the Gift

Dear Mr. Alex,

Thank you so much for the gift sent by you for this Christmas. You are a great friend and I cherish all the memories we share. The personalized coffee mug gifted by you shows how thoughtfully you think about our friendship.

I once again thank you for your gift and the comfort and care imparted by you towards me out of our friendship.



Above given are some of the sample thank you letter of appreciation for different situations. Everyone likes to be appreciated for the little things they do out of kindness and love for you. So, never miss an opportunity to convey your thanks and feelings. It is good gesture and a step to strengthen the bond that you and the recipient of the letter share.

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